Who it’s for
For clinics where everything connects
The more people, surgeries and roles a clinic has, the sooner it shows when data is scattered across several programs. ClinicDent solves exactly that.
Practice types
Where ClinicDent makes the most sense
The system handles a small practice too, but it is built for clinics where schedules, responsibilities and claims meet every day.
Clinics with several dentists
Several surgeries, dentists with different skills, hygienists with their own schedules. Booking knows who does what and won’t offer a slot that makes no sense.
Multiple branches and clinics
Branches, surgeries and shifts are managed separately; patients are shared and the calendar is filtered by branch. One installation can even run several independent clinics with strictly separated data.
Practices moving from older software
The patient register is imported from CSV, and claims numbering series are set up to continue from the old system, so the insurer rejects nothing.
By role
What each role at the clinic gets
Every role at a clinic has its own pain points. Here is what ClinicDent specifically does for each.
Reception
- The system offers free slots itself, based on treatment and dentist.
- SMS and e-mail reminders go out without phoning round.
- Rebooking tracks patients who cancelled and have no new appointment.
- Online bookings land straight in the calendar, not in an inbox.
Dentist
- The patient record has everything on one screen — appointments, clinical notes, dentition, attachments.
- Procedures are recorded with tooth location directly in the clinical note.
- A treatment plan as a sequence of visits with a fixed price and a PDF for the patient.
- Missing-diagnosis warning before a procedure ends up in the claims batch.
Dental hygienist
- Periodontal chart with six sites per tooth and comparison over time.
- Recommended interdental brush sizes for every space, with history.
- Own schedule and shifts reserved for hygiene only.
- “At the next visit” tasks linked to the patient.
Accounts
- Invoices from uninvoiced procedures across records, with a price snapshot.
- Cash book as a daily closing of payments received.
- Control import of payment terminal transactions and matching.
- Batches 81 and 80 in your own numbering series.
Clinic management
- Reports on clinic data with export to Excel.
- Recall — who needs to be invited for a check-up.
- Audit of access to medical records.
- Treatments, price list and responsibilities set up in one place.
Switching
What migrating from your current system looks like
Go-live doesn’t stand or fall on importing the patient register. The most sensitive part is continuity of numbering series — if it breaks, the insurer rejects the batch.
- 01
Patient register and history
From an export of your current software we can take over the patient register and, for widely used programs, the calendar, clinical notes and claimed care too. The import can be safely repeated.
- 02
Numbering series
Batch and claim form numbers are set to continue from your previous software — the insurer must not hit a duplicate.
- 03
Price list and treatments
Treatments, procedures, materials and insurer codes are set up to match how your clinic works.
- 04
Staff and shifts
Users, groups, responsibilities (who performs which treatment), branches, surgeries and schedules.
The scope of the migration always depends on what your previous software can export. We look at it together before go-live and tell you upfront what can be transferred and what can’t.
Let’s walk through it for your practice
Tell us how many surgeries you have, how responsibilities are split and what you use today. We’ll show you what it would look like in ClinicDent.